Hong Kong Arts Centre

Post Date: 2025-08-14

Senior Administrative Officer (Academic Administration), Hong Kong Art School

Job Duties

Provide professional administrative interface between staff and students at Hong Kong Art School and deal efficiently with operational matters of the School and respond appropriately to student welfare issues.
Work closely with Programme Coordinator, supervisors and management team to support the daily operations and administration of the School academic programmes.
Mainly administer bachelor degree programmes and involve in other award-bearing programmes if needed.
Perform various administrative duties, including but not limited to maintaining student databases, preparing correspondence, managing event calendars etc.
Manage programmes’ timetabling, assessment schedules, activities and venue booking on an ongoing basis.
Handle meetings and related administrative tasks as well as logistic arrangements (e.g. agenda, minutes, reports, schedules, venue booking and set up) in accordance with School procedures.
Handle enquiries and requests by students, teaching staff and assist them on a timely manner.
Handle student admission, application, interview and onboarding matters, including new student orientation and other registration arrangements.
Assist students’ recruitment and marketing events occasionally.
Perform any ad hoc duties as assigned by Supervisors.

Requirements

Degree holder with a minimum of 3 years of relevant working experience. Prior experience in school or educational institutions will be an added advantage.
Detail-oriented, independent and have strong sense of responsibility. Willing to follow up with tasks in a proactive way.
Excellent organisational skills and attention to details. Good analytical and problem-solving skills.
Excellent team player with excellent communications and interpersonal skills.
High proficiency in MS Office including Word, Excel and PowerPoint, and a fast learner of new systems.
Good command of written and spoken of English and Chinese.
Immediate available is an advantage.
Candidate with less experience will be considered as Administrative Officer.

Interested parties please send your resume and covering letter (please state your current and expected salary and available date) to hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

Post Date: 2025-08-13

Registrar / Assistant Registrar (Hong Kong Art School)

Job Duties

Plan, coordinate and supervise all aspects of the academic administration functions.
Be responsible for leading and managing the School’s governance processes and develop/enhance the School’s policies and regulations to ensure it is in line with the requirements of the governance bodies. Liaise with corresponding government bureaus or professional bodies where necessary.
Work closely with academic team and the School’s partners to ensure that the key student lifecycle processes are delivered consistently and accurately.
Analyse data and trends to inform decision-making and prepare reports for senior management and stakeholders.
Drive improvements in systems and processes to enhance the service quality, operational efficiency and risks mitigation.
Provide executive support to committees and participate in committee meetings. Work with School Director for project presentations and taking minutes.
Monitor the budget control of general expenses, equipment budgets and capital projects for the School.
Be responsible for the leadership, motivation, support and line management of the staff in the relevant registry areas ensuring that appropriate standards of behaviour, performance and customer care are demonstrated at all times.
Nurture a culture of collaboration, synergy and continuous improvement.
Take up any other duties as assigned with a proactive and hands-on attitude.

Requirements

A recognised degree with at least 10 years or above work experience, at least 5 years at the managerial level and preferably solid administrative experience in tertiary education.
Demonstrated expertise and contributions in the academic field.
Good understanding of Hong Kong’s higher education system.
Familiar with accreditation standards and processes is a plus.
Proven ability to adapt and to work highly effectively in a multi-tasked environment under high pressure with high volume of work.
Strong team building and problem-solving skills.
Excellent organizational, time management and interpersonal skills.
Committed to make changes and implement best practices to the School.
Excellent written and communication skills in both English, Chinese (including Putonghua).
Candidate with less experience will be considered as Assistant Registrar.

Job Summary:

Reporting to School Director of Hong Kong Art School (“School”), the Registrar/Assistant Registrar is responsible for leading the team to manage the registry’s operations and policies including but not limited to plan, review and implement the protocols concerning registration and admission, student information system, academic records management, transcripts, licenses renewal and application, compliance etc.

Interested parties please send your resume and covering letter (please state your current and expected salary and available date) to hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

Post Date: 2025-08-07

Guest Experience Officer (2-year Renewable Contract)

Job Duties

Monitor the reception counters; lead and coordinate the concierge services to provide one-stop experience to visitors.
Handle visitors’ enquiries promptly and professionally.
Manage the operations of the Art Shop including but not limited to inventory control, opening and closing the shop, managing the full sales cycle, ensuring the accuracy of POS etc.
Maintain brand image and ensure VM of the shop in line with the standard.
Assist to run the online shop including update the product information, respond to customers, fulfil the orders as well as arrange the delivery.
Participate in other venue operations including handle the venue booking enquiries, follow-up hire packages etc. if needed.
Prepare reports and assist in other administrative duties.
Perform any ad hoc duties as assigned.

Requirements

DSE or above with at least 2 year working experience.
Experience in frontline customer services e.g. hospitality, retail, is preferred.
Able to work on rostering and perform shift duty.
Pleasant, out-going and passionate.
Excellent customer service and inter-personal skills. Well-organised, detail oriented and proactive.
Being flexible and adaptable.
Good time management with a strong sense of responsibilities.
Hands on experience in MS Office, Excel, Email & Chinese word processing.
Good command of both written and spoken English and Chinese (including Putonghua).

Interested parties please send your resume and covering letter (please state your current and expected salary and available date) to hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

Post Date: 2025-07-23

Administrative Officer (Hong Kong Art School)

Job Duties

Provide administrative support to the office daily operation, including handling email and phone /walk in enquiries and manage the reception/enrolment counter.
Handle complaints and follow up with relevant parties, and compile complaint report.
Provide administrative duties to school functions including student admission, student registration and enrolment, tuition fee payment, financial aid, financial reports, and student activities.
Liaise with internal and external stakeholders for students and school activities.
Assist in organization of school functions, events and activities.
Provide administrative support in administrative operations, procurement and facility management.
Other ad hoc tasks as assigned.

Requirements

Tertiary education with a minimum of 2 years of relevant administration working experience, preferably in school services
Excellent communication skills in English and Chinese (including Mandarin).
Excellent time management and able to prioritize tasks.
Well-organised, systematic with multi-tasking ability.
Proactive, flexible, detail-oriented, customer-oriented, good telephone and customer handling skills, with strong sense of responsibility and good problem-solving skills.
Immediate available is preferred.

Interested parties please email your resume and covering letter (please state your current and expected salary and available date) to Human Resources Department, Hong Kong Arts Centre via email hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

Post Date: 2025-07-18

Assistant Manager (Arts Education – Kids & Adults Programme)

Job Duties

Support the reporting Manager in coordinating the operations and logistics of arts-related courses and programmes for children and adults.
Contribute to the creative development and implementation of arts education events and activities that promote community engagement.
Work closely with team members to ensure smooth day-to-day operations, including tutor liaison and participant communications.
Assist in developing course content and promotional materials in collaboration with tutors and subject experts.
Monitor programme logistics, handle course-related inquiries, and support the resolution of operational challenges to enhance overall efficiency and learner experience.
Coordinate enrolment data, course records, and attendance reports using Excel and database platforms/tools to ensure accurate tracking and reporting.
Provide on-site support for classes and events when needed.
Take on ad hoc tasks and projects as assigned by the reporting Manager.

Requirements

Tertiary education with 5+ years of relevant experience, preferably in arts, education, or community programming, with prior work experience in educational institutions or arts organisations considered an advantage.
Proven ability to develop educational content and manage children’s or community events with creativity and precision would be an advantage.
Strong project coordination, problem-solving, and team collaboration skills.
Excellent written and verbal communication skills in both English and Chinese; able to craft engaging course and promotional content.
Proficient in MS Office (especially Excel) and Chinese word processing,
With experience using database tools/platforms for course and enrolment management (e.g., SchoolTracs or similar) and knowledge of visual design tools (e.g., Canva or Adobe Creative Suite) is a plus.
Self-motivated, responsible, and detail-oriented, with a passion for engaging communities through the arts.

We are seeking a proactive and organised Assistant Manager to support the planning and delivery of our arts education programmes for children and adults. This role is ideal for someone with strong operational skills and a passion for engaging communities through the arts.

Interested parties please send your resume and covering letter (please state your current and expected salary and available date) to hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only.

Post Date: 2025-03-11

School Facilities Assistant (Part Time)(PT-SFA (NS))

Job Duties

Responsible for setting up the classrooms in accordance with the teaching requirements provided by supervisor or lecturers.
Support the equipment rental and classroom booking by students.
Assist in school operations e.g. maintain the cleanliness of the classrooms; ensure the classrooms are being locked when not in use; update and post notices/memos on student notice boards; manage printing requests from students etc.
Handle tutors’ requests if needed.
Any ad hoc tasks/projects assigned by supervisor.

Requirements

Working Location : Chai Wan Campus
F.3 or above, preferably with relevant working experience
Ability to verbally communicate in Cantonese and simple English
Possession of good team spirit, being hardworking and responsible will also be prioritized advantages

Interested parties please email your resume (please quote your current and expected salary and available date) to Human Resources Department, Hong Kong Arts Centre via email hr@hkac.org.hk. Only short-listed candidates will be contacted. For further information, please contact Mr Yung as 2582 0266.

Post Date: 2025-02-18

Part-time Ushers

Job Duties

Provide ushering and front of house service in theatres, assist in house rules and regulations enforcement
Perform effective communication with patrons, guests and venue hirers
Assist in crowd control to ensure smooth running of events and activities
Handle enquiries and provide high standard of customer services for venue visitors
Assist in facilities management for maintaining a clean, safe and comfortable environment for all venue users
Update signage / poster/ publicity material for the public in the premises
Assist with other functions as instructed by Duty Manager

Requirements

Holder of HKDSE or above with relevant experience in customer services is an advantage
Pleasant, energetic, extrovert and willing to help customers
Good communication skills with proficiency in spoken English, Cantonese and Mandarin
Required to work on weekdays' evenings as well as in weekends and public holidays
Immediate availability is preferred

Interested parties please email your resume and covering letter (please state your current and expected salary and available date) to Human Resources Department, Hong Kong Arts Centre via email hr@hkac.org.hk. Only short-listed candidates will be contacted.

We are an equal opportunities employer committed to workforce diversity and fair employment practices. All data collected will be used for recruitment purpose only

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Senior Administrative Officer (Academic Administration), Hong Kong Art School

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Requirements

Registrar / Assistant Registrar (Hong Kong Art School)

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Guest Experience Officer (2-year Renewable Contract)

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Administrative Officer (Hong Kong Art School)

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Assistant Manager (Arts Education – Kids & Adults Programme)

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School Facilities Assistant (Part Time)(PT-SFA (NS))

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